Global Availability in TidyCal
Managing your schedule efficiently is essential for maintaining productivity and ensuring smooth interactions with clients or colleagues.
TidyCal’s Global Availability feature is designed to simplify your scheduling process by centralizing all your availability settings in one place.
This comprehensive guide will walk you through what Global Availability is, its benefits, and how to set it up effectively.
What is Global Availability?
Global Availability is your all-in-one solution for managing your schedule within TidyCal. Instead of configuring availability for each booking type individually, Global Availability allows you to set your available times once, and these settings automatically apply to all enabled booking types.
Key Benefits
Saves Time
Set your availability once for all booking types, eliminating repetitive configurations and saving you valuable time.
No Conflicts
Avoid double-booking by having a unified schedule that synchronizes your availability across all booking types.
Stays Organized
Maintain a clean and centralized scheduling system, keeping all your availability settings organized in one place.
This centralized approach eliminates the need to switch between different booking types, reduces scheduling conflicts, and keeps your calendar organized.
Setting up Global Availability
1. Go to your TidyCal homepage and click “Availability”
2. Configure Your Global Availability
Configure your availability as you would for individual booking types. The difference here is that these settings are global, meaning they will automatically apply to all enabled booking types.
3. Click “Save”
You’re halfway there!
4. In the navigation panel, click “Booking Types”
5. Edit the booking type for which you want to enable Global Availability
6. Toggle on the switch that says “Use Global Availability”
Have you noticed that your previous availability settings have disappeared when it was switched on?
That’s because this booking type is now using the global availability settings you’ve just created.
7. Hit “Save”, and you’re all set!
8. Repeat steps on other booking types if needed
Any settings you’ve configured in Global Availability will automatically apply to your booking types.
And that’s it! You’ve successfully enabled Global Availability across your TidyCal booking types.
💡Turn on Global Availability
Your Global Availability settings will only apply to booking types that have the “Use Global Availability” option turned on. If it’s not turned on, it won’t work on that booking type! Instead, it will use the individual booking type's availability settings.
✅ Solution
- Edit your booking type
- Click the Use Global Availability switch to turn it on
- Save the booking type
➕ Add availability dates
In your Global Availability settings, a date (Specific Date booking type) or days of the week (Weekly recurring booking type) must be added.
⚠️ A global availability setting with no dates or days added will result in a booking calendar that cannot be booked. No dates will be selectable.
✅ Solution
- For Specific Dates, a date into the future must be added
- For Weekly Recurring, days of the week must be enabled
- Save the setting
⏳ Sufficient time in blocks
Make sure your Global Availability time blocks have time enough to accommodate the meeting durations of your booking types.
⚠️ If a meeting duration exceeds the time blocks in Global Availability, the booking calendar will have no selectable dates.
✅ Solution
- Extend the time block in Global Availability
- Save the setting
By following these tips, you’ll ensure everything runs smoothly with Global Availability.